Header fields extracted
Invoice number
Issue & due dates
Vendor name & tax ID
Bill-to / ship-to party
PO number reference
Currency & total
Tax (VAT / GST / sales tax)
Payment terms
Invoice → ERP
Invoice data extraction — vendor-agnostic, line-item accurate.
Drop in invoices from any vendor; receive structured header fields, line items, and totals as CSV, JSON, or a direct push into your ERP. No template setup per vendor. OCR handles scans. Confidence scores on every field so your AP team only reviews what's worth reviewing.
Line-item fields
Description
SKU / product code
Quantity & unit
Unit price
Line discount
Line tax
Line total
GL / cost-center hint
Inputs we accept
PDF (text-based)Scanned PDF & images (OCR)Email attachmentsEDI 810 (where applicable)Vendor portals via download
Output options
CSV / Excel for AP teamsJSON for accounting integrationsDirect push to QuickBooks / Xero / NetSuite / SAPWebhook on every parsed invoiceS3 / SFTP scheduled drops
Common use cases
- AP automation: hands-off invoice intake to ERP
- Spend analytics across vendors and categories
- Tax recovery: reconciling VAT / GST line by line
- Audit prep: structured archive of historical invoices
- Vendor master cleanup: dedupe by tax ID and address
FAQ
Does it work without a fixed template per vendor?
Yes. Our pipeline is layout-aware, not template-bound. New vendors don't require setup — we detect header fields and line-item tables based on layout cues, schema rules, and learned patterns. For very high-volume vendors we can train a fast-path template that improves accuracy and throughput further.
Scanned invoices and handwritten notes?
OCR handles scanned PDFs at 300 DPI or higher with strong accuracy. Handwritten content is best-effort and flagged with low confidence so your AP team can review before posting. Stamped or low-contrast scans need manual review and are priced separately.
How accurate is the extraction?
Header field accuracy is typically 96–99% on text-based PDFs from common vendors. Line-item totals reconcile against header totals automatically; mismatches are flagged. Final accuracy responsibility sits with the client's review process — we ship confidence scores per field so your team can route low-confidence rows to humans.
Can you push directly into QuickBooks / Xero / NetSuite / SAP?
Yes via their public APIs (OAuth) or via flat-file import where you prefer file-based handoff. We do not need ERP write access during scoping — initial deliveries are CSV / JSON for review. Direct write integrations are added once your team approves the schema.
Languages and currencies?
EN, ES, FR, DE, IT, PT, ZH, JA, KO are the routinely tested languages. Other CJK and South Asian scripts are supported with project-specific tuning. Multi-currency invoices are normalized to a base currency on request, with FX source documented.
Confidentiality?
NDA before sample. Files processed in an isolated environment, encrypted at rest, deleted after the agreed retention window. We do not use client invoices for model training. SOC 2 reports available under NDA.
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